Micro MIM Japan Holdings.
26-1 Ikedakitamachi, Neyagawa, Osaka, 572-0073 Japan
collects, uses, discloses and stores your personal data as well as the rights you have as a data subject of Micro MIM Japan.
In order to provide our products and the services in connection therewith, we collect and process personal data such as
- e-mail address
- telephone number
- the company/organization that you work for
- the unit you work for
- your competence in the company/organization
The personal data that we process, is the information you provide to us in connection with order, purchase, service and support matters, and other requests related to services which are provided by Micro MIM Japan, including our website and when you communicate with us in any other way.
Micro MIM Japan only collects personal data that is necessary and relevant for the purposes described in “How we use the information we collect” below. What personal data we collect about you depends on the context of your interactions with Micro MIM Japan.
When you are asked to provide personal data, you can choose to decline. In those cases that you choose not to provide information necessary to access a particular product/service, you might not be able to use the specific product/service or otherwise interact with Micro MIM Japan.
In order for us to provide our products/services to you and the company/organization that you work for, including services in connection with order, purchase, support, service matters as well as other requests by e-mail, phone or on our website, the personal data mentioned in “The information we collect” above, is necessary for us to process in order to fulfil our contractual obligations with the company/organization that you work for and therefore we process your personal data on the legal ground of legitimate interest.
Your personal data may be processed for direct marketing purposes, however only in respect to products and services that Micro MIM Japan markets. This allows us to provide you and the company/organization that you work for, with offers such offers or other direct marketing in connection with our products/services, by mail, e-mail, or by phone call. The legal ground for processing your personal data for direct marketing purposes, is based on our legitimate business interests.
You may at any time decline any direct marketing by contacting us by e-mail or follow the link in the message sent to you.
Some of the personal data that Micro MIM Japan collects, might be processed to comply with legal obligations, as required by laws or judgments or governmental decisions. Such requirements may for example exist in the accounting act or the money laundering act.
How long is your personal data processed?
Furthermore, we never process your personal data longer than what is allowed according to applicable law, regulation, practices or authority decision. Personal data that we manage in order to do business with your employer/client is saved for the time it is necessary for us to administer the agreement, practice our rights and fulfil our commitments to the company you are representing or otherwise work for.
We save your personal data as long as we have business on behalf of the company you are representing or in any way working for and as long as it is necessary to maintain a customer contact.
Personal data processed for marketing purposes is stored three years after the business relationship has expired, i.e. after the product/services have been provided and the company/organization that you work for is no longer an exciting business partner/customer to us. If you do not wish for us to keep personal data for marketing purposes during this time, please contact us or follow the link in the message sent to you.
In order to enable Micro MIM Japan to comply with the legal obligations arising from law (bookkeeping, product safety, money laundering, etc.) or to take charge of Micro MIM Japan’s legal interests (if a legal process is in progress), Micro MIM Japan may save personal data for a longer time. However, personal data will just be saved as long as is necessary and/or stated for the purpose.
Your rights as a data subject
Your right to access your personal data
You are entitled to obtain information from us, confirming whether or not personal data concerning you is being processed. You are also entitled to receive a copy of the personal data that we process about you. This request should be submitted in writing to us with clarification as to what information you wish to receive. We will respond to your request as soon as we can. If we cannot meet your requests regarding access to the information your request concerns, We will provide reasons for this. The copy of your personal data will be sent to your registered address unless otherwise agreed in writing. In order to ensure your identity in connection with your request, We may ask for further information from you.
Right to rectification
As the controller, it is Micro MIM Japan´s responsibility to make sure that the personal data we process about you is accurate. If you inform Micro MIM Japan that the personal data you have provided us with is no longer accurate, We will promptly correct, block or delete such personal data. However, you are entitled to supplement missing information that is relevant to correct incorrect or incomplete information about yourself by contacting us.
Right to erasure
You are entitled to request that Micro MIM Japan, without unnecessary delay, erases your personal data and thus removes it. Personal data will be deleted in the following cases:
- if personal data is no longer necessary for the purpose for which it was collected;
- if you withdraw your consent and the processing is based solely on the legal ground of consent;
- if personal data is processed for direct marketing and you oppose the processing of your personal data for this purpose;
- if you oppose the processing of personal data which is processed based on the legal ground of legitimate interest and your interests outweigh our interests;
- if your personal data has not been processed in accordance with the data protection laws; or
- if erasure of personal data is required to comply with a legal obligation.
There may be legal obligations for Micro MIM Japan that prevent us from immediately deleting all of your personal data. These obligations may derive from legislation in accounting, tax legislation or other. In the event that some personal data cannot be deleted due to mandatory legislation, Micro MIM Japan will block this personal data, stored for use solely for the purpose of fulfilling such legal obligations but not for other purposes.
Right to restriction
You are entitled to request that Micro MIM Japan temporarily restricts the processing of your personal data. A limited processing may be requested in the following cases:
- if you believe that the personal data we have about you is incorrect and in connection with the request of restriction you have also requested rectification;
- when the processing of your personal data is not in accordance with the rules of the data protection laws, but you choose not to request erasure but instead request a limited processing of the personal data; and
- when we no longer need your personal data for the purposes of the collection, but instead You need it to determine, enforce or defend a legal claim.
When you object to our processing of your personal data, the use of the personal data may be limited while investigations are being conducted. When limiting your personal data, Micro MIM Japan will only store your personal data, and for further processing obtain your consent.
Right to data portability
If we process your personal data based on the legal ground of consent or in order to fulfill a contractual obligation with you, it is possible for you to require Micro MIM Japan to provide all the personal data that we process about you in an automated, structured and machine-readable format. If technically possible, you are also entitled to request that we transfer your personal data to another controller.
Right to object
You are entitled to object to our processing of your personal data if the processing is based on the legal ground of legitimate interest. In these cases, Micro MIM Japan will ask you to specify which processing you object to. If you object to such process, We will only proceed with the processing of your personal data if there are legitimate reasons for the treatment that overweigh your interests.
However, if your personal data is processed for direct marketing, You are entitled to object to the processing of your personal data relating to such promotion at any time.
Micro MIM Japan is responsible for the processing of your personal data performed by such third party and to ensure that these third parties treat your personal data in a correct and legal manner.
We and our sales representatives usually only process your personal data within the EU/EEA for citizens whithin EU/ESS. If personal data is transferred to any non-EU/EEA country, Micro MIM Japan will make sure that personal data remains protected and also take the necessary actions to legally transfer personal data to non-EU/EEA countries in accordance with applicable data protection laws.
Micro MIM Japan may be required to provide your personal data upon request by law and authority decision. Such disclosure may, for example, be done by police or the tax office.
To protect your personal privacy, detect, prevent and limit the risk of hacker attacks, etc., Micro MIM Japan undertakes technical and organizational security measures. If Micro MIM Japan should transfer sensitive personal data, such as credit card numbers and passwords etc., this personal data is protected by encryption. Micro MIM Japan also takes measures to protect your personal data against unauthorized access, abuse, disclosure, changes and disruption.
Notification of infringement of the data protection laws
If you believe that your personal data has been processed in violation of the data protection laws, please report it to us as soon as possible. You can also file a complaint by contacting the supervisory authority. For more information on how to do this, visit BfDI at http://www.bfdi.bund.de/
Contact information to our DPO